It’s no secret that proper documentation helps ensure effective teamwork, improves communication, and promotes product understanding both within the development team and among end users.
But often, in the rush of development, it falls by the wayside.
Should we underestimate the work with documentation?
Is the key to project success hidden in how we handle documentation?
The example of organizing documentation for project success at KUNA reveals some key points. When the client company decided to organize their project documentation more efficiently, the focus was clear:
This blog post dives into some of the major conclusions from their experience, revealing why thorough documentation is not just a formality but a critical success factor for projects.
Kuna is a cryptocurrency exchange platform based in Ukraine. It provides a platform for users to buy, sell, and trade various cryptocurrencies, including Bitcoin, Ethereum, and many others. The company facilitates secure and convenient transactions for individuals and businesses looking to participate in the cryptocurrency market. Additionally, Kuna offers various features such as advanced trading tools, secure storage solutions, and educational resources to support its users in navigating the world of digital assets.
Traditionally, project documentation can be scattered and inconsistent, leading to confusion and inefficiency. KUNA faced a similar challenge with over 100 microservices that were poorly documented. 42 flows.tech offered a solution by gathering all the documentation in one centralized place, such as Confluence.
This consolidation means that now every team member knows exactly where to find the information they need, a simple but reliable way that has increased project efficiency.
Just having documentation isn’t enough; it has to be detailed and regularly updated.
For KUNA, updating the documentation to include every microservice, its variables, interactions, and database schemas made it easier for the team to quickly understand the full scope of the project.
This level of detail helped to minimize misunderstandings and speeded up the onboarding process for new team members and external partners.
Dividing the documentation into large and small products and categorizing services within these products made it easier to navigate. Without the documentation of individual services, it is difficult to imagine (display) the architecture of all products, etc.
For each service, we have included lists of required variables, interacting services, short descriptions, etc.
This structured approach ensures that anyone studying any aspect of the project can get a comprehensive understanding without any hassle.
What technologies does 42flows.tech use for documentation? These are Confluence and VS Code. These tools streamline the documentation process, making it more efficient and less tedious.
In our opinion, we chose effective tools that complemented the documentation process, thereby increasing the productivity and focus of the team.
One of the notable points in KUNA’s case is the lack of automation in the documentation process. It was manually gathered, structured, and written by a hired team 42flows.tech. This emphasizes a potential area for improvement where automation and innovative documentation processes could save considerable time and resources.
Documentation might often be sidelined in the rush to move projects forward, but KUNA’s case study underscores its critical role in ensuring project success. By consolidating documentation, ensuring it’s detailed and regularly updated, structuring it for easy navigation, utilizing the right technological tools, and considering the potential for automation, project management can become more efficient and less prone to errors. Although KUNA’s approach lacked automation, their efforts in structuring and detailing out documentation set a strong foundation for efficient project execution and serve as a valuable lesson for others to emulate.
The key is to find tools that best fit the project’s needs.
You can contact us and we will help you solve the problem of optimizing your documentation processes based on our experience.
Contact us at: SUCCESS@42FLOWS.TECH
Let’s talk. Just enter your details and we will reply within 24 hours.
Dmytro Doroshenko
